January 28

January 28, 2014 Minutes
Call to order and Pledge of Allegiance
The regular meeting of the School Board of District #477 was called to order by Chair Deb Ulm on the 28th day of January 2014, at 7:00 p.m. in the District Office Board Room. Roll Call: Members Present: Craig Johnson, Eric Minks, Jeremy Miller, Chuck Nagle, Deb Ulm, Howard Vaillancourt, and Chad Young
Members Absent: None. Others present: Superintendent Julia Espe, Director of Business Services Michelle Czech, Director of Human Resources Brenda Alexander. Student Council Rep: Absent
Letter of Commendation: Gino Fraboni was given a letter of recommendation by the board. Gino was selected to represent Region 7AA in the Academics, Arts, and Athletics Aware program.
Citizen Comments: Rich Harris spoke to the board regarding the new build project for South Elementary.
Elaine Philippi spoke to the board in regards to the recommendation coming from the Options committee for a new South Elementary building.
APPROVE AGENDA: Motion made by Chad Young and seconded by Craig Johnson, to approve the agenda as presented. Motion passed unanimously.
DISCUSS and ACT on PREVIOUS BOARD MEETING MINUTES: Motion by Howard Vaillancourt, and seconded by Eric Minks, to approve the January 14, 2013 Regular School Board meeting minutes, and the January 14, 2014 Organizational meeting minutes. Motion passed unanimously.
CONSENT AGENDA: Motion made by Howard Vaillancourt, and seconded by Chad Young, to approve the consent agenda items: Personnel, Bills, Wire Transfers, Treasurers Report, Gifts, and Fundraiser, and. Motion passed unanimously.
ACTION ITEMS – Academic make up days: Superintendent Espe presented the board with a school make-up day plan for the days schools were closed due to weather. Proposal: Closed day January 23 be a no make-up day for both staff and students, closed days January 6, 7, 27 and 28 will be made up by staff and students on April 14, 15,16 and 17th. Any additional closings will be made up by staff only on June 9 and 10 as staff development days. If we encounter two more days it is proposed that the board allow an additional no make-up day. Finally, if there are any additional closing days, then another plan will be brought to the board for further review and approval.
Motion made by Howard Vaillancourt, and seconded by Chad Young, to amend the calendar as proposed. Upon roll call the following voted in favor of: Deb Ulm, Eric Minks, Jeremy Miller, Howard Vaillancourt, Craig Johnson, and Chad Young. The following voted against: Chuck Nagle.
Motion passed 6:1.
Activities make up dates: On behalf of the Activities Director, Superintendent Espe asked the board to approve activity make-up games and meets as necessary on Wednesdays. The Activities Director will organize the activity to be after school and ending by 6:45 p.m.
Motion made by Howard Vaillancourt, and seconded by Jeremy Miller, to approve the Activities make-up games and meets as necessary for the winter season on Wednesdays. Motion passed unanimously.
Pay Equity Report: Brenda Alexander Director of Human Resources provided the board with information on the pay equity report progress; It has passed the state requirements.
Motion was made by Eric Minks, and seconded by Howard Vaillancourt, to approve the pay equity implementation report. Motion passed unanimously.
INFORMATION ITEMS: Organizational Chart – Superintendent Espe provided the board with the revised district organizational chart. It was recommended by the board to change the color of the box for the: Transportation Manager, Special Education Coordinator, and the Secretary to the Special Education Coordinator, as these are not employees paid by the district.
DISCUSSION ITEMS: Options Committee Proposal (Presenters: Vaughn Dierks and Options Committee Members) Kevin Walz, Shannon Arens, Rachel Gillman and Vaughn Dierks presented to the board the recommendation for the Facility Project. The committee explained the three options that were researched: Option 1, Renovation; Option 2, Replacement; Option 3, Re-invest.
The options were analyzed in terms of:
Operations, quality, and physical conditions
Site Evaluation
Enrollment, Capacity, and Grade Level Configuration
Programming and functional needs
Activities and Community
Safety and Security
The Final recommendation to the board:
Build a new K-2 elementary school on the north end of town
Construction on the current North Elementary site may have benefits including less infrastructure development and the ability to address and redesign parking issues to better serve the site
Preserving existing District owned land may create a future High School site, but either site acceptable
Address most urgent needs at the High School
Remove Portables
Flow & Function of Kitchen / Cafeteria Space
Additional Gym Space for PE (2 Stations)
ADA Accessibility to Spaces (Locker Rooms)
Modernize I.T. / Shops Area
Provide secure vestibules at all buildings
Provide improvements to Technology infrastructure
If there is a re-use scenario for South that is appropriate and will not cost the District, consider keeping. Otherwise, consider demolition and site redevelopment.
The board thanked the Committee members for their work. Board member Chuck Nagle had questions.
Administrators Evaluations
Superintendent Espe provided the board with a new state law for Principal evaluations. The district would like to use this same evaluation for all districts instructionally-based administrators: Principals, Assistant Principals, Technology Director, Special Education Coordinator, and the Superintendent. Every school district has to have a plan for evaluating their administrators, concerning using 35% weighting of the evaluation for student achievement measures and a written plan to address under-performing administrators.
1. Committee Assignments were given to each of the members for the 2014 committee meetings.
2. Finance Board Committee Dates will be held at 5:30 p.m. on the 1st Tuesday of the month with the exception in the month of February. The date for the meeting will be February 6.
3. Curriculum/World Class Best Work-Force Committee Meeting Dates: January 30, 3:30 p.m. District Office Board Room.
4. Policy Committee Meeting Dates will be held on the 3rd Tuesday of each month at 5:30 p.m. Location: District Office Board Room.
5. The next regular board meeting will be held on Thursday, February 6, instead of Tuesday, February 4, due to the precinct caucus event held that day. No meetings can be conducted after 6p.m.
ADJOURN The meeting was adjourned at 8:58 p.m.
Recorder: Bridget Sorensen
Published in the
Princeton Union Eagle
February 13, 2014

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